Careers

If you are interested in a career with Maestra Group, please check our jobs board below.

Careers
TECHNICAL & SCENIC FREELANCERS WANTED
Barcelona, Dubai, London

As a group we are always looking for new freelancers across all disciplines. Please get in touch with the relevant office if you would like to join our books:

Technical Freelancer

London: londonfreelancetechnical@maestra-group.com
Dubai: dubaifreelancetechnical@maestra-group.com
Barcelona: barecelonafreelancetechnical@maestra-group.com

Scenic Freelancer

London: londonfreelancescenic@maestra-group.com
Dubai: dubaifreelancescenic@maestra-group.com
Barcelona: barcelonafreelancescenic@maestra-group.com

Finance Manager
London

Main Job Duties (Non-exhaustive)

Responsible for the timeliness, accuracy and integrity of the companies’ accounts.
Perimeter includes: Maestra London, Maestra Barcelona and sister company Wireless Lighting.

Financial Transactions Accounting 

– Oversee & direct all accounting activities, including: General Ledgers, Accounts Receivable, Accounts Payable, Fixed assets, Internal controls, Consolidation.
– Reviews & approves the team’s accounting entries, and ensures proper supporting documentation is maintained.
– Ensure proper job costing accounting.

Financial Statements 

– Lead and perform timely and accurate monthly closing (10th of the following month).
– Lead and perform year-end closing of accounts in respect of IFRS.
– Ensure monthly and year-end reconciliations are duly performed and documented.
– Prepare monthly and year-end financial statements, P&L, balance sheet and cash flow.
– Report, analyse and ensure integrity of all financial information.
– Liaise with external Auditors for annual audit works.
– Manage cash flow by tracking transactions and making recommendations on supplier payments.
– Prepare long-term and short-term cash flow projection reports.
– Supervise and manage financial department staff, which will comprise a minimum of two Finance Assistants.
– Motivate and lead finance team members by clarifying roles and providing helpful feedback in accordance with Maestra’s HR policies.
– Suggest updates and improvements for the Group’s systems and control processes.
– Establish and implement financial reporting systems to comply with government regulations and legislation.
– Perform regular checks of the Group’s physical assets, e.g. fixed assets for hire and inventory.
– Oversee UK audit to ensure proper compliance with all regulations.
– Prepare relevant tax reports (e.g. VAT, corporation tax and payroll) for filing with HMRC.

Business Partner

– Assist the CFO in presenting reports to senior executives, stakeholders, and board members.
– Develop budgets and forecasts for Europe based on data reports and working with budget holders.
– Develop financial models and analysis tools to support costs reduction.
– Review all financial plans and budgets regularly to look for cost reduction opportunities.
– Work with Group Directors to produce regular commercial reports (e.g. job summary and detailed reports on a weekly basis) and any ad hoc reports/support as necessary.
– Create systems to prevent errors in data collection and calculations.

Requirements

The successful candidate should hold a recognised accounting qualification (ACA, ACCA or CIMA), have several years of experience in events or creative business, preferably an international one; experience of Sage 50 would be a strong advantage; excellent Excel/Sheets experience; management experience; leadership skills; interpersonal skills; outstanding mathematical skills; honesty; integrity; reliability; solid written and verbal communication skills; high attention to detail; organisational skills; critical thinking and problem-solving skills;
research skills; analytical skills; computer skills; understanding of data privacy standards.

Reporting to: Chief Financial Officer
Salary: Negotiable on experience

To apply please submit your CV to londoncareers@maestra-group.com

Warehouse Prep Technician
London

Working closely with the Technical Warehouse Manager, the Warehouse Prep Technician is responsible for the warehouse, team supervision within the warehouse and storage and preparation of equipment. The Warehouse Prep Technician will also supervise truck movements and manage not only the loading and unloading of trucks but also good in / goods out of the Technical Warehouse. The Warehouse Prep Technician requires good attention to detail and the ability to use initiative to act without instruction.

The Role

Warehouse

– Ensures warehouse space is organised correctly.
– Ensures warehouse cleanliness is maintained.
– Works closely with the warehouse manager to ensure processes are followed effectively.
– Preparation and de-preparation of the company’s hire stock.
– Utilising the company’s asset management system to scan items in and out.
– Loading and unloading of articulated and rigid transport vehicles.
– Working to the company’s Health & Safety Policy, and ensuring a safe workplace.
– Carrying out additional ad-hoc duties, as requested by managers.
– Adapting to the company’s flexible working hours, where necessary.
– Follows operational procedures accurately on every project.
– Receives kit list from warehouse manager and delegates tasks as necessary to warehouse staff.
– Ensures 100% preparation accuracy through good attention to detail.
– Supervise and communicate effective instructions to staff and suppliers.
– Ensure safe and timely loading of trucks.
– Ensure safe handling and care of equipment during prep and loading.

Onsite

– Working alongside senior and freelance technicians and supporting their roles.
– Unloading and loading of articulated and rigid transport vehicles.
– Driving, delivering, and setting up equipment.

The Person

– Has strong technical knowledge of company equipment and assets.
– Knowledge/experience of warehouse procedures.
– Good IT skills.
– Understanding of technical equipment.
– Good time management and an ability to keep calm under pressure.
– Relevant experience working in live events.
– Good work ethic and ability to keep morale high.

Reports to: Warehouse Manager
Salary: Negotiable on experience

To apply please submit your CV to londoncareers@maestra-group.com

Warehouse Manager
London

The Warehouse Manager is responsible for maintenance and management of the company rental inventory and warehouse facility. They will be responsible for ensuring an efficient receipt, storage, preparation, testing and repairs of stock is carried out and that all equipment is ready on time and to a very high standard. The Warehouse Manager will manage a team of Warehouse Technicians dedicated to the preparation and maintenance of equipment, enforcing company processes and systems.

The Role

– Receives equipment lists from Technical and Projects team and manages Warehouse prep staff to ensure timely preparation, loading and delivery of all jobs.
– Quality control of all equipment (including cleaning, repairs, PAT Testing) to ensure all equipment leaves the warehouse to the highest standard.
– Performs basic service and repair of equipment, reports damaged equipment and arranges external repair where appropriate.
– Plans with the Technical HODs and Project Managers to ensure maximum efficiency in the use of equipment.
– Manages the return of sub hired equipment to suppliers, ensuring equipment is complete and in good condition.
– Manages stock levels of consumable items and reorder where necessary.
– Oversees loading and unloading of materials, ensures safety while handling equipment.
– Build, motivate, manage and maintain an effective Warehouse team as well as providing counsel, and offering support conducting any appraisals and required disciplinary action if necessary.
– Attend weekly Technical department meetings to discuss upcoming projects, any issues or concerns and feed any relevant information back to Warehouse department, ensuring full preparation and smooth delivery of upcoming events.
– Oversee the management of the company’s rental assets alongside the Technical HODs.
– Ensure correct quality control procedures are followed regarding preparation and testing of all equipment before sending to site at the specified call time, as well as receipt, storage, repair and regular maintenance of assets.
– Ensures company Health and Safety policy is followed throughout the warehouse and maintain a safe, tidy and clean working environment.
– Responsible for asset recovery in cases of loss or damage to internal or sub-hired equipment, investigating thoroughly with Project Managers & Technical team, and reporting to concerned Management any cost to company in a prompt fashion.

The Person

 – At least 3 years’ experience within events
– At least 1 year of management experience.
– Strong computing skills, confident picking up new software quickly.
– Experience of a asset management software in our industry would be ideal
– Friendly, personable, positive approach.
– Exceptional communication skills; both written and verbal.
– Experience working in a fast-paced, challenging and client facing environment.
– Unfazed by unpredictable workloads and changing demands, prioritising according to deadlines.
– Proactive, resourceful and able to use your own initiative to solve problems.
– Ability to work effectively and collaboratively alongside team members.

To apply please submit your CV to londoncareers@maestra-group.com

Procurement Coordinator
London

The Role

– Be the first point of contact for all day to day project and non-project related purchasing and hires for all teams.
– Ensuring all documentation is available for Requests.
– Assist teams with getting multiple quotes for each request.
– Liaise with supplier on quote – resolving any discrepancies.
– Ensure that prices are updated in costing system.
– Raise POs and send to requestor or supplier.
– Ensure that deliveries are accurate and prompt as well as chasing up late deliveries.
– Ensuring that relevant certification is present: either printed on delivery notes or as separate documents.
– Liaising with the yard to ensure that deliveries are appropriately allocated to requestors or ensuring that they know where items are to be located.
– Ensure delivery notes are checked and collated with POs for Accounts.
– Resolve outstanding invoices without POs.
– Assist with sourcing new suppliers.
– Maintain a positive relationship with suppliers.
– Entering Key Performance Indicator data.
– Assisting Procurement Manager with admin tasks.

The Person

– At least one year’s experience of purchasing ideally in events industry.
– Knowledge of the overall purchasing process in a business environment.
– Strong communication skills internally and externally.
– Knowledge of Word and Excel.
– Knowledge of Sage.
– Attention to detail.
– Proactive and flexible approach.
– Time management and multi-tasking skills.

To apply please submit your CV to londoncareers@maestra-group.com

Workshop Manager
Riyadh

The Role

– Manage all operations within the Scenic Department, ensuring processes and good working practices are maintained.
– Manage workflow and project scheduling within the department.
– Key point of contact for scenic/construction and staging.
– Advise on construction methodology and quotations for projects, bringing expert knowledge and skills to bear.
– Work closely with the production and project management teams to ensure that every event is delivered smoothly.
– Work collaboratively with the internal creative design team and external clients.
– Take responsibility for the overall fit and finish of every project, conducting quality control on finished jobs both in the workshop and on site when required.
– Breakdown complex projects and draw connections between teams and their work to create cohesive collaborations and maximise productivity, working closely with other HoDs to ensure company wide efficiency.
– Responding to requests from team members, managing expectations and deadlines for yourself, your clients and your team.
– Build, motivate and manage an effective team as well as providing counsel, offering support and conducting any required disciplinary action.
– Managing both individual production budgets and your own departmental budget to ensure maximum profitability without compromising quality.
– Monitoring targets alongside the Director of Production, discussing and implementing new ways for the Scenic Department to improve operations and profitability.
– Oversee build installation and dismantle on-site when required.
– Management of stock control, servicing and maintenance of workshop assets.
– Comply and act as an advocate for the company’s Health & Safety practices.

The Person

– Friendly, personable, positive approach.
– Exceptional communication skills; both written and verbal.
– Experience working in a fast-paced, challenging and client facing environment.
– Unfazed by unpredictable workloads and changing demands, prioritising according to deadlines.
– Proactive, resourceful and able to use own initiative to solve problems.
– Ability to work effectively and collaboratively alongside team members.
– Creative with a good eye for detail.
– Willing and able to travel overseas for site visits and jobs.

Skills & Experience 

– 8+ year’s experience in the events/creative sector, with a wide network of industry contacts.
– Broad production knowledge; inc. carpentry and metal fabrication, construction materials and paint finishing, printing/branding, fabric/draping etc.
– Experience with advanced production machinery such as a CNC, large format printers, etc.
– Competence and comprehension of design software such as Autodesk and Vectorworks.
– Proven experience managing budgets.

To apply for the role, please send your CV to saudicareers@maestra-group.com

Finance Executive
Riyadh

The Role

– Maintaining the Purchase and Sales Ledger.
– Preparation of BACS payments.
– Raising invoices and filing all related documents.
– Investigating invoices with issues and liaising with suppliers.
– Regularly review debtors and liaise with the FCO to ensure credit control procedures are implemented.
– Checking and processing staff expenses.
– Managing petty cash transactions.
– Liaising with our outsourced Payroll Administrator about changes to payroll. i.e. overtime, new starters, leavers etc.
– Working alongside the FCO to prepare budgets and financial forecasts.
– Liaising with the outsourced accountants to assist with the preparation of tax returns and audits.
– Preparation of all financial documents for biannual board meetings with directors.
– Maintaining bank records and periodic bank reconciliation.
– Responding to requests from team members, clients and suppliers in a polite and timely manner.

The Person

– At least 2 years of previous accounting experience in handling receivables and payables.
– AAT qualified, or equivalent
– Strong general IT skills, especially Microsoft Word & Excel.
– Thorough knowledge of SAGE Line 50 is essential.
– Honest, hardworking and must be able to meet deadlines.
– Able to handle tasks independently.

To apply for the role, please send your CV to saudicareers@maestra-group.com

Procurement Executive
Riyadh

Role

Responsible for the management of all procurement tasks in the company, as well as project support related to crewing and equipment sub hires. 

Specific Responsibilities 

Procurement 

– Sending emails to vendors to get the quotes.
– Creating quotations for dry hire requests.
– Negotiations on quotes for further discounts.
– Negotiating with the suppliers for the best possible payment terms.
– Receiving all LPO requests, documentation, and approvals, checking this against standard procedures and requirements and requesting any missing info.
– Requesting LPO from accounts then sending to supplier.
– Coordinating with Suppliers to make sure that Equipment and services are reaching on time.
– Assisting Finance by following up with suppliers regarding payment issues when needed.
– Ordering Stationery and other office supplies.
– Registering the company on potential clients portals.
– Filling up the credit facility forms.
– Finding new suppliers and maintaining the suppliers database.
– Raising Purchase requests on behalf of Project managers when on site.
– Provide correct documentation for credit card purchases.

Crewing/Projects Support

– Utilisation of crew management system for;
     – Receiving requirements for jobs from Projects team.
     – Contacting freelancers and external labour suppliers for availability and update system with confirmed crew.
     – Suggesting confirmed team to Project Manager for approval.
     – Maintenance of freelance and internal team database.
– Booking of freelancers and external labour, and ensure agreed terms are met regarding call times, uniform, attitude etc.
– Ensuring freelance and internal crew receive project brief before the start of each job.
– Ensure all crew arrive on time with required IDs, uniform, PPE, and training.
– Prepare crew schedules for the next day to be approved and sent to all staff.
– Preparation and submission of crew ID documents for specific jobs.
– Booking of Flight Tickets, Hotels and car rental for internal and external team.
– Assisting projects team with admin tasks such as raising invoices to clients or filling in project documentation in their absence.

To apply for the role, please send your CV to saudicareers@maestra-group.com

Operations & HR Coordinator
Riyadh

Responsible for the management of a wide variety of administrative tasks relating to the smooth operation of the office, warehouse and company as a whole. 

Specific Responsibilities

HR

– Keep track of employee attendance including sickness, timesheets and holidays.
– Apply for and arrange all permanent employees / new employee visas.
– Arrange accommodation for employees as per offers.
– Arrange induction, systems logins, office access, policies and documentation for new employees.
– General organisation of the office and filing system.
– Manage and track employee expenses.
– Keep track of training, appraisals and any performance management of employees.
– Routine recording of performance of staff through seeking feedback from line managers.
– Identifying relevant training programmes for employees.
– Liaising with Line Managers on technical aspects of the above.

Operations

– Utilisation of crew management system for;
     – Receiving requirements for jobs from Projects team.
     – Contacting freelancers and external labour suppliers for availability and update system with confirmed crew.
     – Suggesting confirmed team to Project Manager for approval.
     – Maintenance of freelance and internal team database.
– Booking of all freelancers and external labour, and ensure agreed terms are met regarding call times, uniform, attitude etc.
– Ensuring freelance and internal crew receive project briefs before start of each job.
– Ensure all crew arrive on time with required IDs, uniform, PPE, and training.
– Prepare crew schedules for the next day to be approved and sent to all staff.
– Preparation and submission of crew ID documents for specific jobs.

Admin / PA 

– Responsible for organising GM travel and logistics including flights, visa requirements, hotel accommodation, car rental.
– Organising payments and co-ordinating with third party on behalf of GM.
– Managing expenses on behalf of GM.
– Arranging logistics / operational requirements for GM.

To apply for the role, please send your CV to saudicareers@maestra-group.com

Logistics Executive
Riyadh

Logistics Executive

Vehicles

– Collating and inputting transport requests into the daily transport schedules.
– Organising busy driving schedules to ensure deliveries and collections happen efficiently and on time.
– Attention to detail when inputting vehicle information into the schedules, ensuring all vehicles are added to the schedule and booking details are correct.
– Troubleshoot when it is necessary to book an additional driver and/or vehicle.
– Troubleshoot when it is necessary for the warehouse team to operate outside normal working hours.
– General problem solving, i.e. delays to transport, last minute changes, costs, driver attitude/lateness.
– Managing vehicles hires.
– Managing freelance driver bookings.
– Managing international imports and exports i.e. creating commercial invoices, packing lists, liasing with freight forwarding agencies.
– Scheduling services, MOTs and repairs for all company owned vehicles as and when required.
– Carry out weekly company vehicle inspections, using company guidelines.
– An understanding of vehicle documentation & policies i.e. registration, insurance, etc
– Maintaining vehicle service records and for periodic analysis.

Trucking

– Managing truck bookings while following the Maestra  quoting processes.
– Strong knowledge of vehicle sizes, weight loads, internal loading capacity/stacking potential etc. (This includes everything from Ford Transit to Sprinter to 18T, 26T and Arctics.)
– Understanding of truck requirements for the events industry (e.g. tail lift, load capacity, crew needed to load/offload  etc).
– Adjust trucking schedules when necessary to accommodate workload efficiently for the warehouse.
– Updating schedule and suppliers accordingly to reflect any changes/amendments. 

General

– Assist the Operations Manager with the daily scheduling mail out and any other task.
– Good understanding of the Operations Department’s processes.
– Understanding of the Operations Department’s filing system.
– Continued effort to learn crew roles, freelancers and equipment terminology to assist rest of team when necessary.

The Person 

– Must have previous experience in logistics.
– Must have an understanding of the events industry, ideally in the Middle East.
– Good understanding of equipment casing in order to book the appropriate sized hire vehicle and/or troubleshoot overloading and capacity issues.
– Strong understanding of vehicle size, weight loads, internal loading capacity and stacking of vehicles.
– Advanced knowledge of Google Sheets/Excel.
– An articulate communicator with excellent interpersonal skills, able to work in a team environment and be client facing. A polite & professional manner is essential.
– Must have very good written and spoken English, and ideally Arabic.
– Well-organised, patient, time efficient and flexible. Must understand the demands of the job and the events industry.
– Must have the ability to remain calm under pressure and handle multiple schedules and tasks at any one time.
– Eager to learn!

To apply for the role, please send your CV to saudicareers@maestra-group.com

Driver
London

There is opportunity within the business to develop from this role to a more technical role as you will often be on site helping to install events in the warehouse or helping the stage set department. We will provide technical training where necessary and actively support development within the company.

The Role

– Driving of 3.5 Tonne Sprinter Van and Transit Van in and around London, the UK and on occasion in Europe.
– Working independently to ensure that all deliveries are carried out in a safe and timely manner as per the driving schedules.
– Assist with the day to day running of the warehouse when not out for deliveries.
– Assist with the pre and de prep of warehouse and workshop equipment as and when required.
– Heavy lifting is required.
– Often late night and early morning starts will be required and on occasion, weekend work.
– Work closely with the logistics team for day to day scheduling, future planning and when troubleshooting is needed.
– Experience working in a live event environment.
– 2 years’ experience of driving with a full clean Driver’s Licence.
– Ability to get to the office independently outside of normal working hours.

The Person

– Well-organised and adaptable with a flexible approach.
– A polite, positive and professional manner with the ability to remain calm under pressure in a client facing environment.
– Strong communications skills & team player is essential.
– Good self initiative and quick thinking skills especially with last minute scenarios.
– Enthusiasm to learn and develop your knowledge.
– Self motivated with a can do attitude.
– Willing to work outside normal working hours.

To apply please send your CV to londoncareers@maestra-group.com

Account Manager
Dubai, London

Account management responsibilities include developing strong relationships with customers, connecting with key businesses and preparing sales reports. Account Managers also answer client queries and identify new business opportunities among existing customers. In this role, you will liaise with cross-functional internal teams to improve the entire client / customer experience. This position may require occasional travel.

If you are familiar with account management, have a flair for client communication and understand consumer behaviour, we’d like to meet you. Ideally, candidates for this role will know how to meet ambitious individual and team-wide sales quotas. Ultimately, a successful Account Manager should contribute to revenue growth while keeping our clients satisfied and engaged with our products and services in the long-run.

THE ROLE

– Serve as the lead point of contact for all customer account management matters.
– Build and maintain strong, long-lasting client relationships.
– Negotiate contracts to protect business interests and reduce risks.
– Retain and develop new business with existing clients and/or identify areas of improvement to build the overall relationship.
– Receive detailed briefs, define the ‘scope of work’ and ‘critical path’ for every project.
– Produce initial detailed quotes, following the internal processes whilst utilising pricing structures and templates.
– Follow up on offers and receive project confirmation in a timely manner.
– Handover projects to a Project Manager once the project has confirmed, following appropriate internal workflow process.
– Assist with challenging client requests, escalating issues as and when required.
– Responsible for client satisfaction, ensuring a positive journey experience for the client.
– Forecast and track key account metrics.
– Prepare reports on account statuses.
– Is responsible for payment follow up as per the payment terms (in liaison with the finance department as per internal process.)

THE PERSON

– Proven work experience as an Account Manager, Key Account Manager, Sales Account Manager, Junior Account Manager or relevant role (ideally in event agencies, brand activation sector, exhibitions or conferences.)
– Has technical knowledge in global event production.
– Demonstrable ability to communicate, present and influence key stakeholders at all levels of an organisation.
– Experience with CRM software (e.g. Salesforce, Zoho CRM or HubSpot) is desirable.
– Solid knowledge of MS Office (particularly MS Excel).
– Experience delivering client-focused solutions to customer needs.
– Very well organised with proven ability to juggle multiple accounts at a time, while maintaining sharp attention to detail.
– Excellent listening, negotiation and presentation abilities.
– Strong verbal and written communication skills.

Job Type: Full Time
Salary: Dependent on experience

To apply for the London role, please send your CV to londoncareers@maestra-group.com
To apply for the Dubai role, please send your CV to dubaicareers@maestra-group.com

Video Technician
Dubai

ROLE

The responsibilities of this role will mainly be focussed on the installation, programming and maintenance of Maestra’s video equipment; LED video screen, processors, projectors, switchers, media servers such as Watchout etc. in the production of high profile live events. As a Maestra technician you may also be expected to provide technical support in full cross discipline skill in the areas of AV, lighting, sound, staging and rigging.

There would also be the opportunity to learn and develop skills and expertise at an innovative events company.

RESPONSIBILITIES

Day to Day tasks

– Assist with the preparation, care and maintenance of equipment with accuracy and attention to detail.
– Work in an organised fashion to keep the working environment tidy.
– Follow operational and safety procedures accurately on every project.
– Take responsibility to ensure the correct equipment is specified for each project and liaise with the Project Manager / Head of Video to find appropriate solutions for each event.
– Approach the installation, programming and operation of technical equipment for rehearsals and shows with enthusiasm.
– Efficient communication with all members of the team, suppliers and where necessary the client.

Technical

– Operation of AV / technical systems including LED screens and processing, projection, switching and media servers.
– Accurate preparation, installation, operating and derig of events.

Attributes

– A positive attitude and professionalism at all times.
– The ability to problem solve and work under pressure.
– The ability to work in a team.
– Good punctuality and time management.
– Appropriate presentation at all times.

EXPERIENCE

– Good experience of live events operationally ‘hands on’.
– A good experience and technical understanding of Audio, Lighting and Video equipment used on events.
– Excellent communication skills in English.
– Enthusiasm and ability to work to tight deadlines.
– Driving License (not essential but would be a plus).
– Competent in MS Office.
– Flexible approach to working patterns.

Reports to: Head of Video
Salary: Negotiable on experience

 

Project Manager
Dubai, Riyadh

Project Manager

Maestra Group is a scenic construction, design and technical production company, providing support services to event agencies with offices in London, Dubai, Barcelona and Bahrain. Due to business growth we are currently looking for a full time Project Manager to provide experienced leadership in the planning and fulfilment of all project delivery requirements as Maestra enters a new phase of expansion and growth. This position within the company requires proven experience in the Events industry combined with excellent ability in both technical and scenic disciplines.

Project Managers work as the key point of contact between internal clients as well as the Technical and Production teams to deliver high-quality projects to time, cost and budget. Running multiple projects in their entirety the Project Managers ensure that resources are in place and teams have been clearly briefed as to the client’s requirements. Problem-solving skills are very important as well as highly advanced organisational skills.

Quality in delivery: ensuring all project deliverables are meticulously planned, delivering the right levels of quality and representing best value for our clients.

Collaborative approach: developing a strong relationship with clients and internal departments, ensuring regular, collaborative dialogue and client servicing.

Working practices: ensuring that best practice processes and learnings are applied to all projects and taking an active role in providing feedback to the global management team for continual improvement.

Team management: ensuring our projects are sufficiently staffed, providing guidance to freelance staff on project work.

Health & Safety: working with all members of staff and Maestra H&S representative to oversee implementation of Maestra guidelines, policies and processes, and ensuring the necessary training and support is available for all teams.

Detailed Responsibilities

Project Management

– Oversee the successful delivery of project output from Maestra’s HQ.
– Review client briefs and assess requirements with Account Managers including agreement on initial budget splits as required.
– Work in partnership with the Account Managers, Design and Production teams to formulate and present considered technical solutions to clients.
– Provide experience and depth of knowledge to project proposals, ensuring that they balance creative ambition with safe and practical delivery as well as offering value to our clients.
– Manage project delivery in accordance with Maestra/Client contracts, including the management of any client-owned/sub-contracted kit as appropriate.
– Work with the Operations team to source appropriate I&D resource and coordinate their scheduling and roles within a project.
– Review 3rd party suppliers and identify possible new partners on a regular basis in line with the procurement policy.
– Coordinate sub-contractor deliverables and ensure they are in accordance with the agreed specification overseeing the fabrication/production of all items.
– Ensure the Projects team works in compliance within Maestra policies and guidelines.
– Support any new business pitches and RFQ processes as required

Client Relationship

– Be client facing at any time, able to clearly articulate why proposed production methodologies are the best solution, help provide justification on cost line items, and be willing to listen and collaborate with the client.
– Support the Maestra Health & Safety representative, advising clients of H&S requirements and implementing them on site.

Financial Management

– Oversee financial control of projects with internal departments and su-contractors, ensuring delivery of all aspects of assigned projects within the agreed timeframe and budget.
– On project completion, ensure the precise financial reconciliation of all production budgets, ensuring debriefs are undertaken on all projects and results are communicated, and best-practice and learnings are shared across the company.
– Oversee the cost management of any freelance resources as required, seek best value and manage costs in accordance with the relevant budgets.

Internal Design/Production Development

– Closely collaborate with the Design team in the development of creative concepts to ensure they can be delivered within budget, and will deliver client-optimal solution at a fair price.
– Be proactive and take the initiative to move projects forward, collaborating with other Maestra departments.
– Ensure any production/design changes are communicated to all relevant parties.
– Monitor internal and 3rd party supplier drawings and ensure final drawings and any detailed calculations are submitted internally, to the client and local authorities as appropriate.

Team Management

– Continue to foster a professional, respectful and collaborative approach across the team
– Manage all team schedules to provide a seamless production service and ensure staff welfare is proactively managed

Experience and skills required

– Extensive experience of delivering exhibitions & live shows.
– Thorough understanding of the Technical (Lighting/Sound and Video) & Scenic disciplines required to deliver large scale exhibitions and live events. Maestra recognises that individuals may have a bias towards particular disciplines – but an applicant should have the ability to deliver all aspects of a project.
– Proficient in Google Drive, Microsoft Office, Word, Excel, PowerPoint and CAD package or equivalent.
– Experience in the use of finance management systems.
– Capable of managing large scale, complex budgets

Personality

– Hard working, dedicated and reliable.
– Committed to delivering quality and professionalism with meticulous attention to detail.
– Team-oriented with demonstrable leadership skills.
– Flexible regarding creative and client changes during the project cycle.
– Calm under pressure, extremely organised, pro-active with excellent interpersonal and negotiation skills.
– Excellent communicator with a positive can-do attitude.
– Intelligent, ambitious and highly motivated team player.
– Embrace an ever-developing landscape of new technology.
– Proactive, seeking out innovations in the industry that may be applied to projects.
– Bring drive and enthusiasm to the role.
– Able and willing to travel internationally, occasionally for extended periods as required.

To apply for the London role, please send your CV to londoncareers@maestra-group.com
To apply for the Dubai role, please send your CV to dubaicareers@maestra-group.com
To apply for the Saudi Arabia role, please send your CV to saudicareers@maestra-group.com

Procurement Manager
Dubai

Maestra Group is looking for a Procurement Manager the team. You will be responsible for managing the procurement process across all Maestra branches in the Middle East however you will be based in the Dubai office.

THE ROLE

– Work closely with other departments, being the first point of contact for all Procurement matters related to any given project.
– Ensure that Procurement processes are enforced and followed by all.
– Develop the company’s Procurement processes and propose methods to increase efficiency and accuracy.
– Oversee Procurement requirements as a whole and identify when larger stocking orders, or longer hires can be made to save overall costs.
– Perform cost analyses and value optimisation reports by tracking spending trends, working alongside the Finance team to understand and maximise value and ROI.
– Management and improvement of all supplier relationships in terms of credit agreements, service level agreements, preferred client status, agreed rates through meetings and liaising with relevant department Heads.
– Ensure optimal value on all final contracts by further negotiating with suppliers where appropriate.
– Work closely with the Head of Scenic and Technical Warehouse Manager on stock purchasing; suggesting quantities of materials based on previous usage, calculating where savings can be made by buying in bulk, while bearing in mind storage limitations.
– Develop extensive knowledge of the company’s technical and scenic hire stock and services offered to increase efficiency in Procurement.
– Increase supplier database for Technical & Scenic dry hires, material purchases and subcontractors while continuing to look for suppliers who offer better products/services and present to relevant Department Heads.
– Gain feedback from other team members on supplier’s delivered goods and services and track for regular review and future reference.
– Organising the resale and replacement of ageing stock with support from management.

THE PERSON

– Over 5 years’ experience in Procurement in a fast-paced environment, with a strong understanding of the events industry, ideally with experience in lighting, sound, video, set & staging.
– Willing and able to travel for business.
– Used to working towards strict team and individual KPIs and objectives and achieving all targets.
– Experience with ERP and asset management software.
– Commercial acumen and business awareness.
– Strong negotiation skills with proven contract negotiation experience.
– Friendly, personable, positive approach.
– Unfazed by unpredictable workloads and changing demands, prioritising according to deadlines.
– Proactive, resourceful and able to use own initiative to solve problems.
– Ability to work effectively and collaboratively alongside team members.

Reports to: Group Director of Operations
Job Type: Full Time
Salary: Dependent on experience.

To apply please submit your CV to dubaicareers@maestra-group.com

Head of Lighting
Dubai

SPECIFIC RESPONSIBILITIES:

ASSETS / WAREHOUSE

– Responsible for the allocation, management and upkeep of all lighting and power inventory.
– Takes a brief from Projects Team and designs a suitable system for any sized project within a given time frame.
– Creates equipment lists using the rental system in collaboration with Projects Team.
– Oversees and maintains the lighting inventory on an asset management system.
– Ensures that equipment is prepared to correct standards and in a timely fashion prior to installation.
– Ensures that the lighting department is well organised.
– Ensures the workshop and storage facilities are kept in a tidy and orderly fashion and all equipment contained within them is maintained to a suitable standard.
– Oversees repairs for all lighting equipment and ensure that the department runs at maximum efficiency.
– Communicates with Operations for the priority of repairs for upcoming projects.
– Leads on responsibility for all health and safety matters related to the lighting department, including risk assessments, inspection records, maintenance logs.
– Ensures that any rigging required for lighting is specified correctly.
– Assists in the allocation of suitable replacement equipment when shortages arise and identify sub-hire requirements well in advance to increase efficiency.
– Advises management on recommended Capex purchases based on new technologies and market trends.

ONSITE 

– Supports every project in terms of problem-solving and extra equipment.
– Briefs teams for all projects on lighting.
– Manages lighting team onsite to ensure project is delivered smoothly.
– Analysing onsite process and develops better and more efficient ways of working.
– Operating on shows when required.

PROJECT HANDLING 

– Handles all technical aspects of certain projects when requested.
– Effective management of all on site crew and sub-contractors whilst maintaining an effective line of communication with all other relevant suppliers, including the venues.
– Ensures consistent, coherent communication with the client as necessary, managing agreed expectations in terms of quality of delivery and agreed timelines whilst responding effectively to any unforeseen situations.
– Ensures safe working practices are adhered to in line with company policy.

TEAM MANAGEMENT

– Manages a team of in-house lighting and power technicians, allocating tasks as necessary.
– Manages any external freelance technicians.
– Specifies correct internal/external crew requirements for projects and communicates to Operations Team.
– Identifies appropriate opportunities for team training and development.

EXPERIENCE

– Extensive experience of live events both in a managerial position and operationally ‘hands on’.
– A very good rounded experience and understanding of Audio, Lighting and Video equipment used on events.
– Proven organisation and coordination skills.
– Excellent communication skills.
– Enthusiasm and ability to work to tight deadlines.
– Driving License.
– Basic experience in Autocad, Vectorworks or Sketchup software.
– Competent in MS Office.

Reports to: Head of Technical
Salary: Negotiable based on experience

Please submit all applications to dubaicareers@maestra-group.com

Operations Manager
Riyadh

Operations Manager

This is a key role overseeing the workload, responsibilities and performance monitoring of Crewing, Logistics, Procurement and Warehouse teams. You will report to the Director of Operations

MANAGEMENT

Ensure Crew and Logistics for all projects are being delivered efficiently and within budget.
Oversee the Crew and Logistics planners, set work for team members as appropriate and ensure task completion by agreed deadlines
Pre-empt any operational issues that may arise, raising them in a timely manner with the Projects team.
– Act as the go-to solution provider for complex operational projects.
– Support and assist your team on large scale or special events, or unforeseen issues as necessary.
– General day-to-day troubleshooting i.e. traffic delays, crew no-shows, last minute changes etc.
– Approve daily Crew and Logistics schedules prepared by team before sending out to rest of company
– Managing workloads for yourself and your team as well as managing expectations, responding to requests from other departments promptly.
– Build, motivate, manage and maintain an effective Operations team as well as providing counsel and offering support conducting any appraisals and required disciplinary action if necessary.
– Conduct weekly departmental meetings, preparing the agenda for the meeting and creating action points, ensure minutes are taken and points followed up.
– Attend weekly Management meetings to discuss upcoming projects, any issues or concerns and feed any relevant information back to Operations department
– Regularly attend forward planning meetings with Projects team to ensure full preparation and smooth delivery of upcoming events
– Effectively deal with and diffuse any adverse situation that may arise with freelancers or external crew & logistics suppliers, prioritising our company’s interests but at the same time maintaining a good relationship with the supplier.
– Analyse job cost ledgers after job completion with Projects team and identify issues and cost saving methods going forward
– Build and maintain relationships with key suppliers, draft and secure service level agreements to ensure great operational delivery

CREWING

A strong understanding of the intricacies of freelancer roles within the events industry and how to effectively communicate with them.
– Assist and where required, advise, the Operations Coordinator on identifying which freelancers are suitable for what projects and/or roles, using the “Maestra Freelancer Database” as your guide.
– Giving feedback to Freelancers as and when required, updating the notes section and ratings of freelancers on crew management software.

LOGISTICS

Confidently advising the Projects team of vehicle sizes, weight loads, internal loading capacity/stacking potential etc.
– An understanding of vehicle documentation & policies i.e. V5C, insurance, etc. in various regions
– Taking overall responsibility for the company owned vehicles, making sure the Logistics
– Coordinator ensures they have been serviced and their MOT and insurance is valid, and keeping all vehicle related costs tracked and within budget

WAREHOUSE

Oversee the management of the company’s rental assets by the Warehouse Manager, Service Manager and HODs
– Ensure correct procedures are followed regarding preparation and testing of all equipment before sending to site at the specified call time, as well as receipt, storage, repair and regular maintenance of assets.
– Ensures company Health and Safety policy is followed throughout the company

THE PERSON

At least 3 years’ experience within events (in UAE ideally).
– At least 1 year of management experience.
– Strong computing skills, confident picking up new software quickly.
– Experience of a crew management software in our industry would be ideal
– Friendly, personable, positive approach.
– Exceptional communication skills; both written and verbal.
– Experience working in a fast-paced, challenging and client facing environment.
– Unfazed by unpredictable workloads and changing demands, prioritising according to deadlines.
– Proactive, resourceful and able to use own initiative to solve problems.
– Ability to work effectively and collaboratively alongside team members.

Job Type: Full Time
Salary: Dependent on experience.

To apply for the Dubai role, please send your CV to dubaicareers@maestra-group.com
To apply for the Saudi Arabia role, please send your CV to saudicareers@maestra-group.com

Designer
Dubai, Riyadh

Designer

We produce a broad range of events across the private and corporate sectors. The role will involve working closely within the design team, to help design and produce live events. We are looking for someone from a creative background, with experience in event production.

THE ROLE

– Working alongside Project Managers, Account Managers and Content Designers in the planning and delivery of live events.
– Attending meetings and site visits, taking meticulous site measurements of venues.
– Design development, including producing detailed floor plans and mood boards.
– Producing 3D renders (ideally within Vectorworks or Sketchup) or hand drawn illustrations.
– Sourcing, contacting and managing suppliers and managing the design budgets with our Project Managers.
– Designing and formatting artwork; such as backdrops and presentations. Managing the delivery of all graphics with complete accuracy.
– Sourcing materials and organising the hire of furniture, drape, staging etc.
– Onsite management and delivery of projects.

THE PERSON

– Comfortable working in a fast-paced environment and manage multiple tasks efficiently.
– Able to work under pressure and to tight deadlines, with high levels of accuracy.
– Responds efficiently and effectively to queries and requests from team members, managers and clients.
– A proactive, creative and imaginative problem-solver with a good eye for detail.
– Friendly, personable, positive approach.
– Unfazed by unpredictable workload and changing demands.
– Ability to work effectively and collaboratively alongside team members.
– Strong communication and organisational skills.
Imaginative and creative mindset, with a keen interest in design.

SOFTWARE

– Proficient in Adobe Suite, in particular Illustrator & Photoshop.
– Experience with CAD software is essential, we use Vectorworks.
– Able to produce 3D renders. Hand sketching skills are desirable but not essential.
– Computer literate, preferably experience with Mac products but not essential.

Job Type: Full Time
Salary: Dependent on experience.

All applicants need to submit a portfolio.

To apply for the Dubai role, please send your CV to dubaicareers@maestra-group.com
To apply for the Saudi Arabia role, please send your CV to saudicareers@maestra-group.com

Project Manager (Fluent in Spanish)
Barcelona

Project Manager

 THE ROLE

– Overseeing projects from initial brief through to completion.
– Generating proposals and quotations for events and working directly with the technical managers to ensure the event is delivered smoothly.
– Ability to manage production budgets.
– Creating project timelines and overseeing the progression of each job, excelling at time management for yourself and members of your team, ensuring everything is running to schedule.
– Creating site documents such as crew briefing and full event schedules (from build, show to de-rig).
– Carrying out accurate and methodical site surveys alongside Technical Managers and Production Designers.
– Liaising with venues and contractors.
– Onsite management of events from installation to de-rig, including crew and contractor management.
– Delivering events on time, in budget and to the expectations of the company and client alike.
– Responding to requests from team members and clients both efficiently and effectively.
– Working closely with the technical managers to ensure that the company’s health and safety policy is adhered to.
– Travelling abroad for site visits and onsite management, when required.

REQUIRED SKILLS & ATTRIBUTES

– Fluent in Spanish & English, both written and spoken.
– Experience of working in a fast-paced, challenging and client facing environment.
– Background of working at least 2 years within events.
– Good level of understanding is also required with all event technologies (audio, video, lighting, projection, etc.)
– Excellent organisational skills.
– Willing and able to travel overseas for site visits and jobs, when required.
– Able to maintain a high level of accuracy when working under pressure and to tight deadlines.
– Friendly, personable, positive approach.
– Imaginative problem-solver.

DESIRED SKILLS & ATTRIBUTES

– Experience working with event suppliers (technical / set builders / furniture).
– Experience working with Mac Software and Google Drive.

Job Type: Permanent, Full Time.
Salary: Competitive dependent on experience.

Please submit all applications to barcelonacareers@maestra-group.com

London

Unit 18-19
Gardner Industrial Estate
Kent House Lane
London, BR3 1QZ

+44 208 317 1000
london@maestra-group.com

Dubai

B305, Building 6
Dubai Design District
Dubai, 12104

+971 4 884 0755
dubai@maestra-group.com

Barcelona

Carrer d'Àlaba, 20
Sant Boi de Llobregat
Barcelona

+34 (0) 93 852 69 60
barcelona@maestra-group.com

Bahrain

Block 257
The Lagoon
Amwaj Islands
Bahrain

+973 3395 6605
bahrain@maestra-group.com

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